Correspondence with the post office
These days, postal network is one of the most important means of communications. It is important to note that in such letters, necessary details about dates and reference numbers must be mentioned.
1. Letter applying for V.P.P. Journal :
Dear Sir,
This is to inform you that the daily average of our V.P.P. (Value Payable Post) despatches has now reached 20 to 25. Kindly issue a special V.P.P. journal in our name.
Thanking you
Yours faithfully
Raghu Nandan Shah
2. Letter for complaint regarding Non-receipt of V.P.P. :
Dear Sir,
We wish to inform you that V.P.P. No. 333, dated 10th August 2004, for an amount of Rs. 450 had been sent through your office to the address of M/s Manoj Publications, 761, Main Road Burari, Delhi-110084. It is surprising that although over one month has passed, we do not have any information on it. So please make immediate inquires and let us know the position.
Thanking you
Yours faithfully
Juned Khan
3. Letter asking for Post Box:
Dear Sir,
We have received many letters related to our business. Some time we got them delayed. For that we need a ‘Post Box’ for quick service, at the area of Chandni Chowk. Please let me know your rules and regulations for the same.
Thanking you
Yours faithfully
Raghu Jain
4. Letter of complaint about the postman’s carelessness:
Dear Sir,
I regret to bring to your notice that for the last few days, my mails is being given to small kids in the building to delivered me. Kindly make sure that postman is warned against including in such antisocial activities. I shall be thankful if an early action is taken in this matter.
Thanking you
Yours faithfully
Vijay Krishan Misra
Other Complaint Letters
1. Complaint for over-billing of telephone:
Dear Sir,
I am astonished to see an inflated bill for telephone calls made during the last two months. Our phone is used for business but we have no big business. It is therefore, not possible for us to have made such a large number of calls as you have shown in the bill. I am making the payment now. But please arrange to make the necessary corrections and adjust the excess amount charged, in future bills.
Thanking you
Yours faithfully
Praveen Bala
2. Complaint to railway about lost goods:
Dear Sir,
This is to inform you that we have lost the goods, which we booked on April 29, 2004 to M/s Manoj Publication, 761, Main Road, Burari Delhi by goods train, from Bangalore. We enclosed the documents in the reference of goods. I would feel highly obliged if you could take a prompt action in this regards otherwise we suffer great loss.
Thanking you
Yours faithfully
Mattu Shah
3. Letter of complaint for over-billing of power:
Dear Sir,
I am quite surprised to received such a very heavy bill for my shop’s electricity consumed during last two months. My shop had locked for last two months, due to some domestic problem. Therefore, please revise this inflated bill and send me a fresh bill for prompt payment.
Thanking you
Yours faithfully
Natwar Lal
Condolence Letters
1. Letter of condolence on death of business friend’s partner:
Dear Mr. Raman,
I have learnt with great sorrow about the untimely demise of your partner, Mr. Prafulla Kumar. He was the father of your organisation and the spring of tall progressive ideas. May his soul rest in peace and guide you for years to come.
Sincerely yours
Ram Babu
2. Letter of condolence on death of friend’s Company Chairman:
Dear Mr. Bhulabhai,
I have been extremely distressed to learn from today’s newspaper, about the sudden demise of your chairman. That he built up such a bright enterprise from scratch itself, speaks of his great talents and business acumen. May God give his family the strength to bear this sudden loss.
Sincerely yours
Gurucharan Bawra
3. Letter replying to condolence letter in business circle:
Dear Shyam,
I received your letter condoling the death of my partner, Mr. Prafulla Kumar. As you very rightly said, he was the father of our organisation. And he will be missed by one and all from the senior management to the lower staff, for years to come. May God give us all the strength to bear this tremendous loss.
Sincerely yours
Raman Lal
Sympathy letters
1. Letter of sympathy on financial loss:
Dear Mr. Verma
I was very upset to learn about the loss suffered by you in the business deal last month. I am relieved, however, to see that loss is minor for your flourishing firm to easily bear. I would be pleased to help you in any possible way.
With regards,
Truly yours
Shyam Babu
2. Letter of sympathy about damage:
Dear Mr. Gautam
I am extremely sorry to learn a major part of your trade centre is destroyed in the earthquake. I am sure you are insured that. I would be pleased to help you in any possible way. My wife joins me in sending her sympathies on this sad occasion.
With regards,
Truly yours
Bheem Sen
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