As we all know, there are four modes of transport—rail, road, air and sea. In every big city there are specialised agents to book goods for transportation. These agents/agencies are fully conversant with legal formalities of all kinds. However, at times, the need arise for letters too.
1. Letter to forwarding agent:
Dear Sir,
We receive and despatch many parcels everyday. Could you please act as our forwarding agents? If so, please let us know your terms and conditions.
Thanking you
Yours faithfully
Mahendra Chabra
2. Letter of reply from forwarding agent:
Dear Sirs,
We thank you for your letter of 15th August. Please note our terms as we enclosed with it. We hope these terms would be acceptable to you.
Thanking you
Yours truly
Manohar Lal
3. Letter of enquiry for freight rates from a road transport company:
Dear Sir,
We wish to send garments in 20 wooden boxes, measuring 50 cm×50×25 cm, to Delhi early next month. Please let us know about the freight and other charges.
Thanking you
Yours faithfully
Bablu Tiwari
4. Letter to railways for giving open delivery:
Dear Sir,
This is to report the damage to our package containing crockery. The damage was noticed by our representative Mr. Rahul Kumar when he went to your office on July 28, 2004 to take delivery. Thus, we request you to give us an open delivery.
Thanking you
Yours faithfully
Maniram Agarwal
5. Letter to airline regarding transportation of goods:
Dear Sir,
We are sending 25 tons of canned fruit for despatch to California, U.S.A. through our representative Mr. Praveen Singh. We have completed all the paper work which is enclosed. You are requested to submit the freight bill for this cargo in triplicate, for the purpose of settlement.
Thanking you
Yours truly
Harish Dutt Sharma
6. Letter to shipping company regarding freight rates:
Dear Sir,
We wish to enquire about freight rates for shipment of packaged readymade garments from Delhi to London. The goods will be in twelve wooden cases, each weighting 50 kg and measuring 1×1×1 m. You may also inform us of the frequency of your sailings and the duration of the voyage.
Thanking you
Yours sincerely
Rajkumar
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