As we all know, nothing moves without money. Banking correspondence and its techniques, therefore, occupy a pivotal position in modern business and industry. Thus, banking procedures and practices have become a full time subject in modern education. Banking significance and it gives momentum to financial machinery in one direction or the other. So one cannot afford to be careless in this regard. The letters definitely call for careful drafting and proper despatching.
1. Letter for opening current account:
Dear Sir,
This is to request you to open a current account in the name of the firm as above. Enclosed please find the specimen signatures of our Managing Director, who is alone authorised to sign cheques on behalf of the company.
Thanking you
Yours truly
Jeewan Shah
2. Letter to a bank for overdraft:
Dear Sir,
With reference to your discussion with our Branch Manager, Mr. Praful Kumar Jain, held on November 15,
2004, we request you to permit us an overdraft on our account, to the tune of Rs. 50,000 during the period from December 5, 2004 to February 5, 2005. As already explained we need this facility to meet certain immediate financial requirements on account of our expansion programmes. Once the festival seasons starts I hope to receive a considerable sum of money from my customers. As desired by you, we are depositing saving certificates worth Rs, 50,000 as security.
We hope it will not be difficult for you to accede to our request.
Thanking you
Yours faithfully
Madhav Dube
3. Letter for providing a guarantor for overdraft:
Dear Sir,
I am sorry to learn from your letter dated June 20, 2004, that my personal guarantee would not get me the facility of overdraft. However, I appreciate your position, and as desired by you, I hereby enclose a letter of guarantee duly signed and stamped from M/s M. D. Sharma Ltd. I understand that the guarantors are well known to you.
I trust that now you will accept the surety, and finance me to the extent of Rs. 50,000.
Thanking you
Yours faithfully
Ram Jasuria
4. Letter of request to a bank for credit:
Dear Sir,
As we have gone in for an expansion of our foreign business, it has put a heavy burden on our resources. We require an advance of Rs. 60,000 to draw over a period of two months, ending June 30, 2004 We shall undertake toclear off the credit by the stipulated due date. Please let us know you charges for rendering us this service.
Thanking you
Yours sincerely
Dev Kant
5. Letter for sending sight draft to bank:
Dear Sir,
Please find enclosed herewith our sight draft on Messrs. Rubina Crystals, London, as well as other documents enclosed, including the bill of landing, supporting its shipment please credit, our account with the received after deducting your commission.
Thanking you
Yours faithfully
Ravi Chopra
6. Letter of instruction to the bank abroad:
Dear Sir,
Please note that yesterday we have despatched 50 packets of leather garments to Roxy Fashions, London in execution of an order from Messrs Cornfit Garments Pvt. Ltd. But we do not know much about the ordering party. So we must ask you to obtain payment of all that is due, before you allow them to take possession of the goods.
Thanking you
Yours faithfully
Suresh Angami
7. Letter on dishonouring the cheque:
Dear Sir,
We are surprised to learn that you have dishonoured our cheque No. 777993, issued on the March, 30 for Rs. 70,000 in favour of M/s Healthy Herbal Products, with the remark, ‘‘Funds not sufficient.” And this, despite the fact we had submitted a local cheque for Rs. 1,20,000 for collection nearly a month back and there was ample time to credit this sum to our account. So, kindly give us a reason for dishonouring the cheque, as it has affected our reputation.
Thanking you
Yours faithfully
Gabru Chhabra
8. Letter for opening a saving back account:
Dear Sir,
As I wish to open a savings bank account in your bank. I request you to send me the necessary forms for specimen signature etc.
Thanking you
Yours truly
Lakhkhu Chauhan
9. Letter of reply from the bank for above letter:
Dear Mr. Lakhkhu Chauhan,
As desired by you, we are enclosing the form for opening a savings bank account with us. Please fill it in the details and send them to us for necessary action. It is advised that your personal visit to the bank would facilitate the opening of an account.
Assuring you of our best service always.
Yours truly
H. D. Sharma
10. Letter for credit a cheque in the account:
Dear Sir,
I am sending here with a cheque for Rs. 15,000 drawn on the Hongkong Bank, Mumbai, which may please be credited to my Saving Bank account No. 66374 on realisation and send me an acknowledgement for the same.
Thanking you
Yours faithfully
Manoj Chaube
11. Letter of reply to the above letter:
Dear Sir,
We have pleasure in informing you that your cheque No. 66374 drawn on the Hongkong Bank, Mumbai for
Rs. 15,000 has been credited to you account after deducting Rs. 25 as clearing charges.
Yours faithfully
Ram Kumar
12. Letter asking for a cheque book:
Dear Sir,
I have savings bank account in your bank. Kindly issue me a cheque book containing 20 cheques per bearer. My saving bank account No. is 10176.
Thanking you
Yours faithfully
Chela Ram
13. Letter of reply for above letter:
Dear Sir,
As it is against our Bank Rules to issue cheque book per bearer, we are sending the same by registered post today.
Yours faithfully
S. A. Swamy
14. Letter asking a bank to stop payment of a cheque:
Dear Sir,
Please stop payment of cheque No. 33493 dated April 28, 2004 issued by us in favour of Mrs. Sachin Shankar for the sum of Rs. 2793. Kindly intimate us of having done the needful in this regard.
Thanking you
Yours faithfully
Babu Rao
15. Letter to a bank regarding joint account:
Dear Sir,
Please refer to the above account standing in the name of Chopra and Verma Associates. As per present arrangement, both the partners of the firm are obliged to sign the cheque we issue. As we wish that, in the future, either of us are able to operate the account, we request you to send us the necessary forms to be filled in for this purpose.
Thanking you
Yours truly
Jagan Singh
16. Letter for transferring the amount:
Dear Sir,
Please transfer the Rupees rquivalent of $1000 (one thousand dollars) to Walstar and Cloyds, California, in favour of New Looks, London. This sum represents the payment for costs incurred by that firm on our behalf. Please inform us after making the transfer.
With regards
Yours sincerely
Nek Chand
17. Letter to the bank for confidential report on a party:
Dear Sir,
We shall be thankful if you send us a confidential report on the financial standing of the above named firm. They are dealers in Hair Care Products, and have asked us to send them documents at sixty days sight thorough Indian Bank, Chandigarh.
Thanking you
Yours truly
Chenu Dube
18. Letter of reply for above:
Dear Sir,
In response to your inquiry about M/s Suman Ayurvedic Products, we have to say that they are an established firm in the business. They are reported to be regular in their payments and they are safe financially as they take a risk for small transactions only. They ask for documents at two months sight from all parties.
Yours faithfully
Noor Mohammad
19. Letter from a importer to the bank regarding imported goods:
Dear Sir,
Please arrange with your correspondents in California to open a credit there in favour of our firm. Kindly also let us know about your charges for arranging the required credits.
Thanking you
Yours faithfully
Raghu Roy
20. Letter of complaint to bank regarding an error in account:
Dear Sir,
On an examinations of my pass book, which S. B. A/c No. is 73494, I found that you have not credited to my account a sum of Rs. 5000 deposited on 4th August, 2004. I, therefore, request you to look into the matter immediately, and intimate me.
Thanking you
Yours faithfully
Ganga Ram
21. Letter to the bank about loss of Bank pass book:
Dear Sir,
I have savings bank account in your bank. Yesterday when I am going my home to the bank, then I have lost my bank pass book which No. is 93494.
So please be issue a new pass book to me.
Thanking you
Yours faithfully
Suraj Prasad
22. Letter for transfer of account:
Dear Sir,
I have savings banks account with your bank. A/c No. is 933004. Now, I have been transferred to Delhi. So kindly transfer my account in your Delhi branch at Model Town. I hope it will not be difficult for you. Please send me the proper acknowledgement.
Thanking you
Yours truly
Chunni Ram
23. Letter requesting for a loan:
Dear Sir,
I am a Graduate young man age of 30. I want to start my own business, for it I want to take loan for Rupees one lakh.
So please let me know your terms and conditions for the same.
Thanking you
Yours faithfully
Raja Ram Tiwari
24. Form of a Sight Hundi:
Thirty days after sight please pay to UCO Bank or order the sum of Rupees Ten Thousand only together with all charged for value received, against G/R No. 19349 enclosed.
25. Form of a Demand Hundi:
On demand please pay Messrs. Guru Dutt Sharma and Brothers, the sum of Rupees Thirty nine thousand one hundred and fifty nine only, being the net cost of five parcels sent through Indian Bank, Mumbai together with all charged for value received.
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